History TYFY: Two Year First Year is a 501c3 public charity dedicated to sharing best practices among programs that support first year students at two year colleges. TYFY: Two Year First Year was created in 2013 by two year college professionals who recognized the special challenges inherent in engaging first year students at their institutions. Higher education institutions share the same goals of social and academic integration; retention and success; health and well-being. While the goals are the same, most two-year colleges have fewer resources and less time with students. Most two year colleges are not residential and many do not have athletic programs. Our students are older and more likely to face significant external demands such as children and families, and full time work. Two year colleges are often stations on the way to transfer institutions or new careers. A research project by Sharon Smith, formerly of the North Carolina Community College System office indicated a desire to create a new organization. This new organization would dedicate itself to sharing best practices and informing the staff charged with creating programs to support first year students. Since then, members have gathered from around the country to build the organization and hold a first TYFY conference in Virginia in 2015.
Mission: to promote excellence by championing the implementation of best practices that enrich the first year journey for students at two year institutions
Vision: to be recognized as the national expert and leading voice in enhancing the impact of the two year first year student experience
Sarah Wilde, Sharon Smith and Brad Bostian gave a presentation at the NCCCS System Conference in October, 2012. Based on interest at the conference, we conducted an initial planning meeting by phone in November, 2013. Our first face to face meeting was held in Wilmington, NC in March, 2014. Twenty-six people from 4 states attended. At this meeting we elected officers, expanded our bylaws, and developed committees. At the March 28, 2014 meeting we established the following goals and objectives for TYFY: Use inclusive language in the bylaws to address the desire to include academic and student development faculty/staff, students, administrators, community leaders, etc.
- Develop a set of common learning outcomes to be shared throughout the colleges particularly in the area of first year success courses
- Identify best practices
- Provide a professional development certification process for faculty and staff involved in the organization
- Provide support throughout the year for faculty and staff, for example having a website built for all members to keep communication going and a place where members can actively collaborate
- Provide a method that fosters constant networking opportunities between student affairs practitioners and academic affairs practitioners
- Provide guidelines for individuals that work with first year students in particular roles, for example, advisors/counselors, faculty, etc.
- Establish a set of professional standards and code of ethics to accompany the guidelines
- Develop a campus assessment tool to assess the financial situation of first year students
- Provide a mentoring experience specifically tailored to first year students
- Establish a tool box of sorts to house all the different types of first year experience programs for comparison and analysis purposes across the state and the nation
- Provide a way to include students at the table
- Conduct research into the specific needs of community college students
- Provide administrative assistance for community colleges that desire to create or establish First Year programs on their campuses
- Develop a common language for first year students, faculty, staff, and administrators
- Allow for a stronger focus on retention efforts of first year students by building the justification needed when addressing the data given to administrators
- Provide an effective assessment resource for support among first year offices
- Search and apply for grants and look for funds to support the organization
|Brad Bostian||Central Piedmont Community Collegefirstname.lastname@example.org|
|Dave Urso||Blue Ridge Community Collegeemail@example.com|
|Sarah Wilde||Central Piedmont Community Collegefirstname.lastname@example.org|
|Taunya Paul||York Tech Community Collegeemail@example.com|
|Lindsey Brown||Central Piedmont Community Collegefirstname.lastname@example.org|
|Stacy Holliday||Davidson County Community Collegeemail@example.com|
|Ariel Jackson||Central Piedmont Community Collegefirstname.lastname@example.org|
|Sharon Smith||East Carolina Universityemail@example.com|
|Derek Moore||Arkansas State University Mid-Southfirstname.lastname@example.org|
|Linda Patel||Central Piedmont Community Collegeemail@example.com|
|Richard Diaz||Salt Lake Community Collegefirstname.lastname@example.org|
TYFY: TWO YEAR FIRST YEAR, INC.
Article I. NAME
The organization’s name is TYFY: Two Year First Year, Inc. The preferred reference is “TYFY.”
Article II. MISSION and VISION
The mission of this organization is to promote excellence by championing the implementation of best practices that enrich the first year journey for students at two year institutions.
To be recognized as the national expert and leading voice in enhancing the impact of the two year first year student experience.
Article III. MEMBERSHIP
- TYFY Membership
TYFY shall include professionals in two-year institutions who engage with first year students, graduate students pursuing academic credentials that involve first year students, and individuals and organizations promoting excellence in the first year journey for students at two year institution.
- Membership Types. The Board of Directors may create types of memberships as needed. Rights, privileges, and voting power of the organization are granted to such members by type, as set forth in writing by the Board.
Article IV. DUES and FINANCE
- Membership dues, including the availability of college-wide memberships, in the organization shall be determined by TYFY. Dues will be proposed by the Board of Directors and endorsed annually at a business meeting of the organization. Membership dues will be paid directly to TYFY annually.
- The fiscal year of TYFY shall be January 1 through December 31.
- Regular audits shall be made by the Finance and Organizational Governance committee which shall report annually to the membership.
Article V. OFFICERS and ELECTIONS
- Executive Officers of the Organization shall be: President, Past President, Vice President of Professional Engagement, Vice President of Public Relations, Secretary, and Treasurer. Other officer positions may be created as needed and must be approved through a simple majority vote of the membership.
- Officers shall serve two year terms as elected, except in the case of the President who, in leaving office, serves an additional term as Past President as a voting member of the Board of Directors. Elections will take place during annual conferences or meetings of the entire organization as required. Elected officers will serve the organization for the next two calendar years beginning January 1.
- The slate of nominated officers should consider the necessary diversity to lead TYFY. To achieve this goal, voters should take into account nominee’s (1) region of the country, (2) role as faculty, staff, or administrator, and (3) professional experience.
Article VI. DUTIES of OFFICERS
- The President shall:
- preside over all meetings of the Organization;
- chair the Board of Directors;
- serve as a member of the Research and Development committee;
- serve as a member of the Legal and Organizational Governance committee;
- support and advise in the planning of the annual conference;
- represent TYFY as a liaison with any other local, state, or national partner organizations;
- promote the growth and development of TYFY; and,
- stay actively engaged with TYFY in the role of Past President.
- The Vice-President of Professional Engagement shall:
- serve as a member of the Conference committee;
- assist the President as requested.
- The Vice-President of Public Relations shall:
- serve as a member of the Public Relations committee;
- develop and implement an annual marketing plan.
- The Secretary shall:
- serve as a member of the Membership committee;
- keep an accurate record of the organization's history and Board of Directors meeting minutes;
- provide notification of upcoming meetings and distribute relevant support materials;
- maintain the membership roster; and,
- support the President in the planning of the annual organizational business meeting.
- The Treasurer shall:
- keep accurate records of TYFY’s financial position;
- serve as a member of the Finance and Organizational Governance committee;
- receive all funds of TYFY, collect dues, prepare financial statements and present reports to the membership; and,
- in partnership with the President, ensure timely payment of all TYFY debts.
- The Past-President shall:
- preside over TYFY in the absence of the President;
- serve as a member of the Research & Development committee and
- serve as a mentor to the current President.
Article VII. COMMITTEES
- There are five standing committees of the Organization. Each standing committee will have a Chair, or Chair and Co-Chair, chosen by a majority of the Officers. The Chairs will serve for two years and be partnered with at least one Officer to help manage the work and serve as a resource for that committee. The standing committees and their assigned Officers are:
- Conference Committee (Vice President of Professional Engagement)
- Finance & Organizational Governance Committee (Treasurer and President)
- Membership Committee (Secretary)
- Public Relations Committee (Vice President of Public Relations)
- Research & Development Committee (President).
- Standing Committees will receive a charge of responsibilities at least annually at the Organization’s business or planning meeting.
- Ad Hoc committees may be required to successfully conduct the work of the Organization. In these cases, the President will establish the name, charge, chair, and membership of the newly formed, temporary committee. Ad Hoc committees in place for more than two consecutive years shall be reconstituted as Standing Committees, or Advisory Board(s), and the Bylaws should be updated to reflect the change.
Article VIII. MEETINGS
- The organization shall have a minimum of one business meeting per year. Additional regional meetings may be held.
- Adequate notice (no less than two weeks) is expected for all meetings intended to conduct the business of the organization. The members present at a meeting shall constitute a quorum. For matters which require a vote, no fewer than five current Officers and/or Committee Chairs must be present and cast a non-abstaining vote.
Article IX. BOARD of DIRECTORS
- The Board of Directors (the “Board”) is composed of all current Officers and committee Chairs, except as noted in Article IX., section A., paragraphs ix. and x..
Officers and Committee Chairs and shall:
- have general supervision of the affairs of the organization between meetings;
- set the date, hour, and place of meetings;
- make recommendations to the organization;
- declare an office vacant when necessary;
- adopt rules as needed to carry on the business of the Board, provided such rules are not in conflict with these bylaws or any special rules of order or
standing rules adopted by the organization; and,
- perform such other duties as are specified in these Bylaws or ordered by the organization.
- The President serves as Chair of the Board of Directors.
- The Past President is considered one of the six current officers.
- A 2/3 majority of the current officers may immediately remove any current officer or committee chair from their position within TYFY on grounds of malfeasance or conduct deemed detrimental to the organization.
- Past officers may be allowed to serve on the Board of Directors as ad hoc members if approved by 2/3 of the Board. Such members would not have set terms, but would serve at the discretion of the Board.
- Regular meetings of the Board shall be held monthly. Special meetings may be called as needed by the President (Chair of the Board). All officers and committee chairs should make every effort to be present at all meetings.
Article X. PARLIAMENTARY AUTHORITY
When invoked by a member of the Board, the rules contained in Robert’s Rules of Order – Newly Revised shall govern in all cases to which they are applicable and in which they are not inconsistent with these Bylaws or any special Rules of Order that have been adopted.
Article XI. AMENDMENT of the BYLAWS
- Amendments to the Bylaws shall be submitted in writing to the Board of Directors prior to a regular meeting of the Organization, shall be included on the official agenda, shall be voted on, and shall be included verbatim in the minutes.
- Voting on the amendments may be through email or at the meeting when they are presented in writing and shall require an affirmative vote by a 2/3 majority of the Board.
Dr. Brad Bostian
Central Piedmont Community College
Central Piedmont Community College
Central Piedmont Community College
Central Piedmont Community College
Dr. Dave Urso
Blue Ridge Community College
York Tech Community College
Davidson County Community College
Salt Lake Community College